Admin Dashboard

The Admin Dashboard gives you an overview of your workspace's key metrics and recent activity. Access it from the main navigation when logged in with admin or owner privileges.

Dashboard Overview

The dashboard displays real-time metrics and activity across your workspace.

Key Metrics

The dashboard displays five primary stat cards:

Total Acronyms

Display: Count of all non-deleted acronyms in your workspace
Update Frequency: Real-time
Includes: Only published acronyms (soft-deleted items excluded)
Use Case: Track content growth over time

Total Definitions

Display: Aggregate count of all acronym definitions
Calculation: Sum across all acronyms (one acronym may have multiple definitions)
Update Frequency: Real-time
Use Case: Understand knowledge base depth and richness

Active Users (Last 30 Days)

Display: Count of unique users who accessed the workspace
Period: Trailing 30 days from current date
Tracked Actions: Logins, acronym views, searches, edits
Use Case: Assess team engagement and adoption

Total Votes

Display: Aggregate count of all upvotes and downvotes across definitions
Update Frequency: Real-time
Use Case: Measure community engagement and definition quality

This Week

Display: Number of contributions (acronyms + definitions) added this week
Trend: Week-over-week percentage change
Color indicator: Green (increase), yellow (flat), red (decrease)
Use Case: Monitor current activity trends

Contribution Chart

A line chart visualizes workspace contribution activity over the past 90 days:

X-Axis: Date (daily buckets)
Y-Axis: Contribution count
Metric: Number of contributions (acronyms + definitions) per day
Hover Details: Show exact count and date

Interpreting Trends

Flat line: Team not actively contributing
Upward trend: Increasing activity and knowledge capture
Spikes: Likely correspond to onboarding events or project launches
Downward trend: May indicate reduced adoption or team changes

Top Categories Chart

A bar chart shows the most used categories in your workspace:

Categories: Top 5-10 by definition count
Heights: Relative usage (definitions per category)
Use Case: Understand what topics your team focuses on

Recent Activity Feed

Below the metrics and charts, a scrollable activity log displays the most recent workspace changes:

Activity Record Details

Each activity entry includes:

Action: Type of change (e.g., "Created", "Edited", "Deleted")
Item: Link to the affected acronym, user, or category
User: Name of the person who made the change
Timestamp: Relative time (e.g., "2 hours ago")
Details: Brief description if available

Activity Types Logged

Acronym Created: New acronym added
Definition Added: New definition for an acronym
Definition Edited: Existing definition updated
Acronym Deleted: Moved to trash
User Invited: New team member added
Category Created: New category added
Category Updated: Category name or color changed

Viewing More Activity

Scroll down in the activity feed to load previous activities. For a full audit trail and advanced filtering, see the Activity Log page.

Quick Actions

The dashboard includes quick-action buttons for common admin tasks:

Add New Acronym

Shortcut: Opens the new acronym creation dialog
Use when: Quickly add a single term

Invite Team Member

Shortcut: Opens user invitation form
Fields: Email, role (member/admin/owner)
Use when: Onboard new team members

Create Category

Shortcut: Opens category creation modal
Fields: Name, optional color picker
Use when: Establish new organizational taxonomy

View All Users

Shortcut: Navigate to user management page
Includes: Search, filter by role
Use when: Manage team permissions or audit access

Bulk Import

Shortcut: Opens CSV import uploader
Requires: CSV file (5,000 row max)
Use when: Migrate from another system or batch-add terms

Performance Notes

Dashboard updates are real-time but may show a 1–2 minute delay for aggregated metrics
Activity feed shows most recent 50 items; scroll to load more
Trends chart renders 90 days of data

Troubleshooting

Dashboard shows stale data

Refresh the page (Cmd/Ctrl + R)
Check your internet connection
Wait 1–2 minutes for cache to invalidate

Metrics appear incorrect

Verify your filters (if any)
Soft-deleted items should not count toward totals
If issue persists, contact support with your workspace ID

Next Steps: Explore Managing Acronyms to learn how to control workspace content, or visit Managing Users to manage team permissions.

Admin Dashboard

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